What is Plan Track Done?
Plan Track Done is an open-core work tracker for teams that share work between people and AI agents. It brings task planning, time tracking, and organization management into one system, with each time entry attributed to the person or agent that did the work. Managers can track agent token usage and API costs alongside human hours. Teams can self-host it for free or use the hosted service, which costs $15 per organization per month.
Plan Track Done Features:
Gantt Planning: Plan includes a backlog and Gantt timeline, with task dependencies, a cascade scheduler, and a dependency tree view for cascade mode.
Time Tracking: Track provides a timer, break tiles, a daily work ledger, a calendar, reports, and invoices for recording and reviewing work.
Work Attribution: Time entries identify whether a person or an agent did the work, and agent entries can include tokens used and API cost.
Prioritized Backlog: Overview presents a backlog ranked with a 0–100 priority score, along with apps, cross-app streams, and a queue of next tasks for agents.
Agent Access: Agents can be added as organization members and use bearer tokens to access the MCP server and REST API, with available tools governed by their role.
Self-Hosting: Teams can deploy PTD with Docker Compose using its included database, or connect it to their own PostgreSQL database.
Plan Track Done Benefits:
Shared Work View: Keeping planning and time records tied to the same task helps managers compare intended work with what people and agents actually logged.
Agent Cost Visibility: Seeing token use and API cost beside agent hours makes it easier to assess the expense of delegated work at the task level.
Clear Ownership: Recording whether a person or agent completed work gives teams a clearer account of who contributed to each task.
Flexible Deployment: Free self-hosting gives teams a way to run the tracker in their own environment, while the hosted option avoids managing a deployment.
Role-Based Access: Using organization roles to govern agent tools helps teams control what agents can do across the available interfaces.
Use Cases:
Agent Task Assignment: A manager can check the agent queue, assign or delegate prioritized work, and review the resulting time and costs against each task.
Project Scheduling: Teams coordinating dependent tasks can map the work on the Gantt timeline and use cascade scheduling to plan connected items.
Daily Time Logs: People tracking their workday can run the timer, record breaks, and review their entries in the day ledger or calendar.
Work Cost Review: A project lead can compare agent token and API costs with human hours when reviewing the effort spent on delegated work.
Private Team Tracking: An organization that wants to manage its own deployment can run PTD with Docker Compose and connect it to a PostgreSQL database.